Your Stand

Introduction

All stands booked are either 3m or 5m marquee. Further details on all stands can be found below.

You will be provided with the tent structure name board. The tents will NOT have windows in the sides.

NOTHING CAN BE STORED BEHIND YOUR STAND AND YOUR TENT SIDES MUST BE STORED IN THE EAVES OF THE TENT. NOTHING CAN BE ATTACHED TO THE OUTSIDE BACK WALL OF YOUR STAND

Carpet/ Flooring

No flooring is included in your stand but if you intend to bring your own flooring please email viv.orchard@vivevents.co.uk with the details of the type of flooring to ensure it is approved for use with in the Palace.

Electrics

Power is available to order through the official contractor, AAC Power Solutions. Please complete the form in the forms section of this manual if you require electrics. Power is provided by a generator. Exhibitors are not permitted to bring their own generators. Any electrical orders must be placed as soon as possible. We cannot guarantee that we will be able to fulfil orders on site. All Electrical work on your stand must be carried out by the appointed electrical stand contractor.

Heaters and air conditioning units are not permitted.

Any prefabricated units already wired must comply with BS7671 IEE Regulations. The cost of any modification required to comply with these regulations will be charged to the exhibitor by the Electrical Contractor. When ordering, always accompany your order with a drawing. A 20% surcharge will apply to all orders placed after 14th August.

Important Notes

Under no circumstances are exhibitors’ own staff or any non-approved persons permitted to carry out electrical installation work within HCP.
Socket outlet multi-way adaptors are not permitted.
Flexible cords must not exceed 2m in length.
Trailing cables must be avoided and cable mats or 'goalposts' used over circulation routes.
Appliances must have been tested by a qualified and competent person before connection to the power supply.
The organisers will require a copy of the PAT certificate for each electrical item on your stand, you may be requested to provide proof of this at any time during the event.
All lighting shall be designed and installed to avoid nuisance and discomfort to neighbouring stands and to visitors. Lamps and appliances with high temperature surfaces installed below 2.5m must be totally enclosed in a non-combustible and non-conducting case and used well away from combustible materials.
Flashing lights or signs are NOT permitted, but sequence displays may be used, subject to prior written approval by the Organisers.
Power to stands will be available continuously from 8am on Saturday 29th August until the event closes on Monday 31st August. If you need power before this time please do this by prior arrangement, with the electrical contractor, AAC.

Furniture

Thorns are the official contractor for furniture at the show. They can also hire screens and sneeze guards if required. Please contact Thorns directly at:

HCP Food Festival 2026 - Thorns Group, Contact: Lauren Joslin, Email: Lauren@thorns.co.uk, Phone: 0208 801 4444

Thorns offer and Early Bird Discount which expires 18th July – the discount code is : HCPFF26

Flags

Flags are not permitted.

Nameboards

Nameboards will be printed with the name shown on your booking contract. Any amendment to this must be requested by emailing forms.hcp@immediate.co.uk no later than 21 days prior to the start of the festival. Companies are not permitted to use any wording other than registered company name or trading name and all nameboard will follow standardised inclusion of capital letters with no use of abbreviations,websites or Ltd.

Marquee (3m)